2018-19 Financial Aid Disbursement Date Information

Disbursement Information

We strongly encourage financial aid eligible students to sign up for direct deposit.  To sign up for direct deposit Log into WebAdvisor, under Financial Aid menu select Direct Deposit Sign-Up.

If you do not sign up for direct deposit, your checks will be mailed.  Checks will be mailed to the address on file with the Admissions and Records Office. Direct deposit sign-ups and address changes can be made in WebAdvisor.

2018-2019 Financial Aid Disbursement Dates

Go to WebAdvisor to view the grants for which you qualify.
Your check will be issued on the next scheduled disbursement date.
Pell Grant Disbursements – two per semester
Fall 2018 August 9, 2018 – first half
November 1, 2018 – second half
Spring 2019 January 10, 2019 – first half
April 4, 2019 – second half
SEOG Grant Disbursements
Fall 2018 August 30, 2018
Spring 2019 January 31, 2019
Cal Grant Disbursements – all awards are in pending status
Fall 2018 September 20, 2018
Spring 2019 February 21, 2019
Loan Disbursements
Fall 2018 Dates provided at Loan Orientation
Spring 2019 Dates provided at Loan Orientation

Disbursement e-mail notices

You will be notified by e-mail approximately one week before your financial aid payment is disbursed. The email will include your financial aid payment amount and the date of disbursement.
It is mandatory that you activate your e-mail account. All financial aid reminders, changes, deadlines, and special event notices will be sent to your district assigned e-mail address. Instructions on how to use your email.

Check information

The quickest way for you to access your financial aid funds is to sign up for direct deposit through WebAdvisor. Paper checks will be mailed on the disbursement date and you can expect to receive your check within 1-5 days. Checks NOT cashed within 30 days may be cancelled. If you do not receive your check as scheduled, please read the Question and Answer section below before contacting the Financial Aid Office. For checks lost in the mail, there is a 10-business day wait period before checks can be voided and re-issued. If your check is lost or destroyed, contact the Business Service Office at (559) 638-0342.


Pell Grants

Pell Grants are normally disbursed in two payments each semester, according to the disbursement schedule. The amount of your disbursement is based on the number of units you are actively enrolled in 14 days prior to the disbursement date.

  • If you drop units, your second disbursement will be adjusted/reduced/cancelled
  • If you drop units, you may be in overpayment. You will be notified of the overpayment by e-mail
  • If you are not enrolled full-time, your Pell Grant will be prorated according to the proration chart below
  • If your annual Pell Grant Award is less than $845, you may not qualify if you are attending less than full-time (12 units)
  • If your annual Pell Grant Award is less than $4045, you may not qualify if you are attending less than half-time (6 units)
Enrollment Units Required Eligibility
Full-time 12 or more 100% of award letter amount for the semester
Three-quarter time 9 - 11.5 75% of award letter amount for the semester
Half-time 6 - 8.5 50% of award letter amount for the semester
Less than half-time .5 - 5.5 Eligibility varies

Fee Waivers

If your award letter indicates a “Board of Governors” award, you are eligible to have your enrollment fees waived for the Summer 2018, Fall 2018, and Spring 2019 semesters, if you remain academically eligible. This waiver will automatically show up when you register and be reflected on your registration statement. It is not a cash award. The Board of Governors Fee Waiver does NOT cover the mandatory Health Fee or any class material fees. If you paid your enrollment fees, and then were awarded a fee waiver, you can apply for a refund of your enrollment fees

Financial Aid Repeat Policy

If you are repeating any classes, you may be enrolled in classes (units) that are not financial aid payable. These units will be excluded from the total number of units considered for your enrollment status (i.e. full-time, ¾ time, half-time). Review the Financial Aid Repeat Policy on our web page. These regulations affect all repeated classes regardless of whether or not you previously received any financial aid for the class/units.


By accepting funds, you agree to the all terms and policies. If you withdraw from all classes, drop below half-time, or fail all of your classes, you may be required to repay all or part of the financial aid you received.

Frequently Asked Questions

A: These units may not have been considered for payment if you added the class within 14 days from thedisbursement date. However, you may still be entitled to additional funds that will be sent out on the next disbursement date (see chart below). You will be notified by e-mail if you are eligible.

A: Your Pell Grant award amount on WebAdvisor is based on full-time enrollment. If you are not in 12 units, your award will be prorated to 75% if you are in 9-11.5 units or 50% if you are enrolled in 6-8.5 units. Forexample, if your semester Pell Grant award is $2000 and you are enrolled in 7 units, you will be eligible for $1000 ($2000 x .50). You will only receive 50% of this amount, $500 ($1000 x .5) on the first disbursementand 50%, $500 ($1000 x .5) on the second Pell disbursement. Please be aware that any change in yourenrollment may affect your Pell Grant amount.

A: If you owe a repayment of financial aid funds, tuition, child care fees, or other college fees, your financialaid will be applied to any outstanding debts to the college.

A: Some awards require a minimum unit enrollment of half-time (6-8.5 units) or full-time (12+ units). Reviewthe section below "How funds are disbursed by program."

A: You may not receive financial aid from two institutions for the same semester/term. If you are not attending a college or university that has issued you a financial aid check, return the funds immediately! If you never attended, you will be billed for these funds and if they are not promptly repaid, you may be sent to a collection agency.

A: The processing of your financial aid disbursement begins 14 days before the actual disbursement date. If during this two week period you withdraw or are dropped from classes, your financial aid disbursement could be reduced, delayed, or canceled. Before contacting the Financial Aid Office, verify your class schedule through WebAdvisor to make sure you are actively enrolled in all the classes you are attending. If theFinancial Aid Office receives any information that changes your eligibility, your check could be held or canceled. You may contact the Financial Aid Office at (559) 638-0312 to verify your eligibility.

A: Financial aid verifies your unit enrollment 14 days prior to the disbursement date. If you change your enrollment during this 14 day period, this may affect your disbursement. Check the start date of your classes. Units for classes that begin the second nine weeks of the semester will not be paid until you begin the class (October 11th disbursement for the Fall and March 14th disbursement for the Spring). Verify your enrollment through WebAdvisor to make sure you are actively enrolled in all the classes

How Funds are Disbursed by Program

Supplemental Educational Opportunity Grants (SEOG)

SEOG funds are disbursed once a semester according to the disbursement schedule. You must be actively enrolled in at least 6 units.

Cal Grant

Cal Grant funds are disbursed once a semester according to the disbursement schedule. You must be actively enrolled in at least 6 units. The Cal Grant disbursement dates are estimated based on the date we expect to receive Cal Grant funds from the State.

Federal Direct Student Loans

Loan funds are generally disbursed once a semester according to the disbursement schedule. You must be actively enrolled in at least 6 units. Loan funds for new borrowers may be held for disbursement until 30 days into the semester. If you are requesting a loan for only one semester, your loan may have to be paid in two disbursements. If you are requesting a loan for the final semester of your academic program, your approved loan amount may be prorated.

Financial Aid disbursement dates for 2018-2019

The dates below are provided for informational purposes only. Check processing begins 14 days prior to the Disbursement Date. If you miss a scheduled disbursement date based on the date you completed your file or added classes, you will be paid on the next scheduled Disbursement Date. Please remember that DISBURSEMENT DATE INFORMATION WILL NOT BE GIVEN OUT OVER THE PHONE. An e-mail confirming the date and amount of your disbursement will be sent to your district issued e-mail account approximately one-week prior to the Disbursement Date.

Fall 2018 Spring 2019
August 9, 2018 January 10, 2019
August 16, 2018 January 17, 2019
August 30, 2018 January 31, 2019
September 20, 2018 February 21, 2019
October 11, 2018 March 14, 2019
November 1, 2018 April 4, 2019
November 21, 2018 April 25, 2019
December 13, 2018 May 16, 2019
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