Professional Development Committee

Committee Members

Membership Individual

1 Student Representative Appointed by ASG

 

1 Faculty Representatives Appointed by Academic Senate

Heather Paul

1 Faculty Representatives Appointed by Academic Senate

Shivon Hess

1 Administrator Appointed by College President

Shannon Solis

1 Flex Day Committee Representative Appointed by Academic Senate

Richell Swallow

1 Grant Coordinator/Designee Liaison Appointed by Academic Senate

Marcy Davidson

1 Classified Management Appointed by College Administration

Linda Nies

1 Classified Employee Appointed by Classified Senate

Sarina Torres

1 Classified Employees Appointed by CSEA

Sandra Huerta

1 Classified Employees Appointed by CSEA

Annette Carrion

Revised Funding Request

PDF Rubric

Campus Professional Development Plan

Professional Development Presentation (PDF)

BP7400 Purchased Meals-Refreshments Policy (PDF)

Purpose:

The Professional Development Committee reviews and recommends requests for employee professional development and training. Recommendations are forwards to the college president for approval.

 

Jurisdiction:

Professional Development Committee is a campus committee that contributes to/oversees disbursement of funds to facilitate professional development.

 

Meeting Schedule:

The Professional Development Committee develops a schedule of meetings each year and notifies faculty and staff of the deadlines for submitting Professional development funding requests.

Fall 2020 Committee Meetings

Meeting Date

Proposals Due

August 31

August 25

September  28

September 22

October 26

October 20

November 30

November 24

December as needed

Professional Development Committee is Able to Fund Meals for Events

Professional Development committee is able to fund meals for events provided it meets the following guidelines provided by the district (per Board Policy 7400):

“No set of guidelines can contemplate every possible scenario that may arise. It is expected that District employees will act in an ethical and responsible manner, regardless of whether a particular rule or guideline statement addresses a specific situation. This guideline is intended to be consistent with the District’s Travel and Conference guideline. Given today’s environment regarding public spending all meal/food purchases should be reasonable and necessary. Consider how the meal/food purchase would be perceived by the public. Ask yourself, is this purchase a good use of taxpayer dollars.

General Rules

  1. An approved requisition is required for all food purchases.
  2. Receipts ARE required. To comply with the IRS rules, an original itemized receipt must be submitted.
  3. Cost reimbursements are limited to the District’s reimbursement rates per person, unless otherwise indicated or exclusive food service agreement at the campus. See Appendix 7A for the reimbursement rates.
  4. Tips are reimbursed up to 20%, unless the provider has automatically charged gratuity. Total meal cost per person should not exceed the reimbursement rate.
  5. Alcohol is not a reimbursable expense.
  6. Any exceptions to the purchased meal/refreshment guideline can be approved by the Chancellor or Vice Chancellor, Finance and Administration. Meetings/Hosted Events

A clearly substantiated business purpose should exist for any meal to be purchased with District funds. Meal purchases with 100% District employees to discuss District business are not encouraged. When developing the agenda, every effort to schedule sufficient meal periods should be made, unless there exists a lack of establishments (including campus cafeteria) within an approximate 10-minute drive. Given today’s environment of public spending, meetings with purchased meal/food items should be an exception and not a regular occurrence.

Requirements for purchased meal/food for meetings include:

  1. Sign-in sheet and meeting agenda.
  2. Meeting times:
    1. Meeting should begin before 8 a.m. to claim breakfast.
    2. Meeting should begin before 11 a.m. AND end after 2 p.m. to claim lunch.
    3. Meeting should begin before 5 p.m. and end after 7 p.m. to claim dinner.
  3. Justification must be provided for meals provided to SCCCD employee only meetings.
    1. Breakfast: This expense should be a rare occurrence as it is expected that most employees should have sufficient time to obtain breakfast on their own before morning meetings begin.
    2. Lunch and Dinner: Providing lunch or dinner is considered reasonable when justification is provided stating that such activity maintains the continuity of the meeting and to do otherwise will impose difficult conditions on the meeting participants.
    3. Examples:
      • Allowable expense;
        • Districtwide or campus wide meeting that is held infrequent, e.g. quarterly, and the purpose of the meal is networking.
        • Advisory committee meetings
      • Unallowable expense;
        • Coffee and pastries at a regular scheduled meeting.
        • Buying food solely to increase attendance of the meeting.
    4. To avoid excessive food cost, a method to determine how much food to order should be utilized, i.e. RSVP, past experience, etc.”

 

Please visit the following for more information: http://intranet.scccd.net/BusinessOffice/AccountingGuidelines/07.1%20Purchased%20Meals_Refreshments.pdf