For Faculty and Staff

COVID-19 Campus Updates

March 13, Update to Faculty: from VP of Instruction, Dale van Dam

All Reedley College Faculty:

As you know from President Buckley’s email of this morning, as a result of the spread of the COVID-19 virus, Reedley College will modify standard operating protocols starting on March 16, 2020.
Administration has conferred with leadership from the Academic Senate, the Classified Senate and Associated Student Government on campus measures to slow the spread of COVID-19 and reduce the number, frequency and duration of face-to-face contact among students, faculty and staff. Accordingly,Reedley College has submitted the required documentation to the California Community College Chancellor’s Office (CCCCO) for a Temporary Blanket Distance Ed approval. We anticipate receiving approval of the request by March 20, 2020. Our plan, as described in Dr. Buckley’s email, is to suspend face-to-face instruction and use the period March 16 to March 19, 2020 to move face-to-face classes to remote learning modalities.

Expectations for Week of March 16

Our intent in suspending instruction between March 16 and 19 is to allow every instructor in all instructional areas to genuinely assess how to move as much course content as possible to the remote learning modality. During this period (March 16 to 19), courses that are already delivered 100% online will continue without interruption. By March 23rd, all instruction will resume with as many courses as possible converted to remote delivery.

Read the Full Letter from Vice President of Instruction, Dale van Dam (March 13, 2020)

Frequently asked questions for faculty and staff

For any students who miss class due to coronavirus symptoms, it is advisable that faculty provide some latitude with regard to their attendance policies. Additionally, faculty should provide the resources necessary to accommodate these students and support their academic progress.

Faculty experiencing symptoms should self-isolate and contact their health care providers. Sick leave should be used for any resulting absences.

The College will host training sessions and offer in-person assistance Monday, 3/16, through Thursday, 3/19. Check your email and the website for an updated schedule.

In the meantime, here is some information. As your course moves online, it must meet the Title 5 requirements of Regular and Effective Contact. Take the time to create a syllabus addendum to include information about how the class will work online: 

  • Give an overview of how the course will be conducted. How will you send communications to students? Where should students look for content in Canvas? (Maybe modules?). Will there be any major assignments during this time that need to be restructured (like a group assignment)?  
  • How can students contact you? (Zoom, e-mail, phone) 
  • When can students contact you? And when will you respond?  
  • If you have office hours, give students instructions for accessing office hours. Office hours need to be completed using an interactive tool, like Zoom.  
  • Remember, all instructional materials and videos will need to be accessible, and this includes captioning videos you may use. Unfortunately, the 3C Media grant is not currently available for captioning but Confer Zoom does have auto-captioning and creates a transcript at the end of the recording.  
  • Do you have an accessibility question? See the Canvas Accessibility Courses for Word, PPT, and PDF to fix specific accessibility errors.

Generally, continuity of instruction can be achieved by using Confer Zoom and Canvas. Think about the adjustments you may need to make to move specific assignments and activities online. Will you need to use parts of Canvas you are not familiar with, like groups or peer review assignments? Do you need to move your exams online?

DE Coordinator, Amanda Taintor, and Instructional Designer, Kevin Scritchfield, have created numerous trainings to help faculty with Canvas and Confer Zoom. These trainings are available recorded, online, and face-to-face. Please follow-up directly with them on specific instructional solutions to challenges you might face as you transition.

Finally, all faculty have been enrolled in the Canvas shell “Teacher Toolbox”.  If you need to help locating this course on your canvas dashboard contact Kevin or Amanda.

As much as we may struggle to move online, many of our students struggle to use classroom technologies as well. Here are some ways you can begin to prepare them for a transition: 

  • Ask your students what technologies they have at home. Do they all have access to WiFi? A device? The college has options to help connect students to the necessary equipment to help make them successful. As you plan your instructional activities, remember that some technologies require stronger and faster WiFi than others.  
  • Practice in class using Zoom and Canvas. Maybe give students a quiz in class or have them submit an assignment to Canvas. Do you require work that is completed with a pencil and paper? There are ways students can submit handwritten documents, and we can strategize if a class specifically needs that functionality. But again, this is something that should be practiced in class prior to an emergency. 

All College-sponsored events and activities have been canceled or postponed. Please check with the organizer.

Committees will now be managed remotely. Check your email for updates.