Terms of Agreement

Financial Aid Recalculation and Withdrawal Information

How is the amount of my financial aid calculated?

Financial aid disbursements are based on your EFC (Expected Family Contribution) and the number of units for which you enroll. Generally, you must be enrolled in six or more units to receive grant assistance. For example, some students with limited Pell Grant eligibility must be enrolled full-time to receive their award. Other students may be eligible for Pell Grants based on less than half-time enrollment(.5 - 5.5 units).

If you were awarded a Pell or Cal Grant, recalculation will occur if you are enrolled in less than twelve
units. THIS IS ONLY AN EXAMPLE:

Recalculation
Table		 Full time
(12+ units)		 Quarter time
(9 – 11.5 units)		 Half time
(6 – 8.5 units)		 Less than half time
(.5 – 5.5 units)
Percent of
eligibility		 100% 75% 50% Varies
Pell Grant Available $2000 $1500 $1000 $200 - $500
Cal Grant
Available		 $836 $627 $418 Ineligible

What will happen if I don’t successfully complete classes?

If you do not successfully complete all of your classes or you withdraw from all of your classes before 60% of the semester, you may be expected to repay all or a prorated portion of your financial aid. If you received financial aid and withdraw from some of your classes at any point in the semester, you may be required to repay all or a prorated portion of your financial aid. You will be notified by e-mail of the repayment.

Which awards are affected if I withdraw from all of my classes?

The California College Promise Grant (formerly known as the Board of Governors Fee Waiver), Pell Grant, Supplemental Educational Opportunity Grant (SEOG) and Federal Student Loans are all considered if you withdraw from any of your classes.

How do I avoid repayment?

Carefully plan your class schedule and make sure any classes you take will count toward your degree or certificate. If you decide to withdraw, do so before you receive a “W” and speak to financial aid to see how this will affect your aid. Completing all of your classes with passing grades will keep you out of repayment. Students who receive a combination of unsatisfactory grades (“F”, “NC”, “NP”, “I”, “RD”, and “W”) will be evaluated for repayment and notified by e-mail.

What will happen if I don’t repay the overpayment once I am billed?

If the amount owed is not repaid the debt will be referred to the U.S. Dept. of Education, and you will not be eligible to receive any additional federal financial aid at any school until the amount due is repaid in full, or satisfactory payment arrangements have been made with the U.S. Dept. of Education.

Upon acceptance of Financial Aid, I certify that:

  • I will enroll in an eligible program and attend classes at one (or more) of the campuses/centers within the State Center Community College District (SCCCD)
  • I have read SCCCD’s Financial Aid Satisfactory Progress Policy and understand that my financial aid will be terminated when I no longer meet these standards
  • I have a high school diploma, GED, or other high school equivalency
  • I will notify the Financial Aid Office if I change my name, address, enrollment status, or if I enroll at another institution while attending SCCCD
  • I will repay any funds disbursed to me in error or for any period of time I was ineligible to receive funding or was not enrolled in and attending classes
  • I authorize SCCCD to release and/or transmit any information contained in my application for aid and/or concerning my prior year awards to any governmental agency, institution of higher education, scholarship donor, or lending institution upon request of those agencies or institutions
  • I will maintain a valid mailing address with Admissions and Records, and I will activate and regularly check my district assigned e-mail account
  • To the best of my knowledge, the information contained in my application is correct and complete
  • SCCCD has my permission to verify this information and I agree to release to the Financial Aid Office my Federal Income Tax Return Transcript and other income and asset verification upon request

I Also Understand the Following Terms of My Financial Aid Award(s):

  • My financial aid package is based on full-time (12+ units) enrollment. My financial aid award is subject to change according to my enrollment status
  • I understand that I may be in repayment if I drop or fail units after receiving financial aid for the semester; if repayment is required, I will be ineligible to receive any additional financial aid funds until my repayment is resolved
  • I understand that my satisfactory academic progress will be verified at the end of each semester, and my financial aid eligibility will be terminated if I fail to maintain progress
  • I cannot receive financial aid from any college outside of SCCCD during the same semester that I receive financial aid from a SCCCD college. Receiving financial aid from a different college will result in repayment to SCCCD
  • I must be enrolled in and attending the proper number of units two weeks BEFORE my check disbursement date in order to receive my financial aid
  • I understand that I may only receive federal financial aid funding for one repeat of a previously passed course
  • Courses in which I am on a wait list to enroll will not be counted when considering my financial aid enrollment status
  • If I receive financial aid and receive a “No Show” drop, I may be required to repay all or a portion of my financial aid based on any change to my enrollment status
  • Any fees owed to the institution will be subtracted from my financial aid check unless alternate repayment arrangements have been made with the Business Services Office
  • Veterans Educational Benefits, EOP&S book vouchers and scholarship awards may reduce my eligibility for additional aid

By acceptance of financial aid, I acknowledge that I have read and fully understand the provisions stated above. I certify that I am in full compliance with the terms listed in this document.